Distribution Lists in Outlook 2003
To create a Personal Distribution List
- From the menu, choose File, New, Distribution list
- Give the distribution list a name
- Click the Select Members button
- Find names from the Global Address List and/or Contacts
- Double-click the name to add to the distribution list. It will appear in the Members box
- Click on the Save and Close button when the list is complete
To send to a distribution list
- Create a new message
- Click the To button and select the distribution list from your contacts or type in the name of the distribution list in the To field
Copy a distribution list that someone else has created
- Open an email message that was sent to the distribution list
- Click Reply to All
- Select all the addresses in the To box and use the keys Control + C to copy to clipboard
- From the menu, choose File, New, Distribution list
- Give the distribution list a name
- Click the Select Members button
- Place your curser in the Members box and use the keys Control + V to paste the names
- Click Save and Close
Faculty create a distribution list in outlook for class roster
- Login to http://my.tcu.edu/
- Open the Faculty link and click the Faculty Center link
- Choose the Class Roster icon listed on the right side of the class row
- Ath the bottom of the class roster, click the link Grab Email Address List
- The student email addresses will be listed.
- Click on a name to select one.
- Press Ctrl+A to select all.
- Press Ctrl+C to copy.
- Press OK or Cancel to return to the class roster.
- Open Outlook and choose File, New, Distribution List from the menu.
- Give the distrubution list a name in the Name box.
- Click the Select Members button.
- On the Select Members dialog box, click in the Members field at the bottom to insert your cursor.
- Press Ctrl+V to paste the class roster email addresses.
- Click OK and OK again to confirm.
- Click the Save and Close button to finish.
TCU All Faculty and TCU Staff Distribution Lists in Outlook
The TCU community is invited to make use of the TCU Faculty and Staff distribution lists located in Outlook. The lists can be used to send email announcements to the entire faculty and staff or for more specific messages tailored to a particular group on campus.
To find the appropriate distribution list, open the Address Book in Outlook and type “tcu” in the search box.
Distribution lists are created automatically based on data from Human Resources. Most are grouped by employee type.
TCU All Faculty/Staff
- TCU All Faculty
- TCU Adjunct Faculty
- TCU Regular Faculty
- TCU Unpaid Faculty
- TCU All Staff
- TCU Exempt Staff
- TCU Non-Exempt Staff
TCU All Students Distribution List
Email messages that need to be sent to all TCU students should be directed to the Campus Life office. Upon approval, the Campus Life office will send a message to the entire student body. Announcements such as campus events should be listed in TCUAnnounce at http://my.tcu.edu.
Other Notes about Distribution Lists
Large distribution lists created by individuals will not be sent throught the mail server. The maximum limit is 150 recipients.
