Technology Inventory ManagementComputer inventory can now be tracked using PeopleSoft. Unit and department heads are requested to use this new system to manage technology inventory and computer replacement needs.
Computer Replacement Program Fiscal Year 2009:
- Please login to the new online inventory to see which of your computers are eligible for replacement in FY09. Instructions and more information can be found below.
- Computers must have a valid serial number in the inventory before we can make any determination as to eligibility.
- Please notify RPInventory@tcu.edu of any discrepancies or questions regarding the inventory. (See directions below.)
- Computer deployments will begin June 4th with a completion goal of September 30th.
- Computer deployments will be prioritized in this order: New Faculty, Faculty, Labs, Staff.
To Request Access
- Permission is required from unit or departmental heads to request access for subordinates.
- Send email to help@tcu.edu or call the Helpdesk at x6855 to request access.
To Access the Computer Inventory Listing
- Login to my.tcu.edu
- Select Launch TCU Systems
- Select CS8PRD
- Select TCU Technology Resources
- Select Computer Replacement
- Select Computer Inventory Inq – Tech
- At the top of the page, select the appropriate Department
- Click the Search button at top right
Save Inventory List as Excel Spreadsheet
- Click the File Download button
- Select Save, select a location to save in and give the file an appropriate name
Verify Inventory and Submit Changes
- Open the Excel file to see the inventory listing
- Verify the information listed for each computer
- Primary User
- Allocation
- Categorization
- Computer Name
- Serial Number – all computers must have a valid s/n to be eligible for replacement
- Add any computers not listed. Please provide as much information as possible.
- If there is an error, make corrections to the row
- Highlight the corrections/additions or change the text to red and save the file
- Email the corrections to RPInventory@tcu.edu
Definitions
| Allocations |
Categorization |
Description |
| Primary |
Faculty
Staff |
Primary computer used by Faculty or Staff |
| Secondary |
Faculty
Staff |
Additional computer used by Faculty or Staff, e.g. travel laptop |
| Departmental |
Adjunct Faculty*
Temp Staff*
Student Worker*
Specialized*
Loaner*
Departmental Desktop*
Departmental Laptop* |
Computer allocated for use by adjunct(s)
Computer allocated for use by temporary staff
Computer allocated for use by student workers
Connected to equipment, Kiosk computers, etc.
TR Loaner equipment
Multi-purpose use by the department
Multi-purpose use by the department |
| Lab |
Academic Lab
Open Lab
Closed Lab
Research Lab*
Classroom |
Classroom lab
Open to all students, faculty and staff
Open only to students, faculty and staff in designated unit/department
Departmental usage only, typically grad student
Classroom Instructional machines or Pharos stations |
* These categorizations are not eligible for replacement under the current program policy.
Unit Sponsor - Provides oversight for computer inventory for the unit.
Dept Sponsor – Provides oversight for computer inventory for the department.
Owner – The primary user of the computer. A computer can only have one owner.
Replace – Defines whether computer is included in the replacement program.
Comment – Departmental notes about computer usage.
Name – Computer name. (typically signifies building and room number)
S/N – Serial number. This is the unique identifier for each computer in the inventory.
Purchase Date – Date computer was purchased.
Purchase Price – Cost of computer, monitor and any extended warranties.
Replacement Year – Fiscal Year computer is eligible to be replaced.
